Event management
for event people

Producers, crew, caterers, clients and finance, all working from one plan — the same dates, the same running order, the same numbers.

Producer

Show day · running order

11:00VenueFlorals & dressing

14:00DoorsRegistration · 2 scanners

15:30CateringReception · 180 covers

+Add agenda item

Task tracking

DoneConfirm floristMaya

In progressStage plot v2Tomás

Due FriFinal numbers to catererUnassigned

BlockedDock permitRuth

Documents & commenting

Run-of-show v3.pdf3 comments

Floor plan · main hallapproved

Insurance certificateexpires 12 Jun

Supplier contracts (6)v4 · Ruth

Forecast

$8,650

Committed$30,850

Estimated$3,150

Cross-project comms

#show-day4 new

#av-crew2 new

#front-of-house

Crew all in, briefing done.

RAMS & safety

Pack v2 issued11 / 12

Risk register2 open

Method statementsigned

AV crew

Client portal

ApproveRun-of-show v3

ReplyKeynote seating

Margin hidden from client

Vendor quotes

Copper & Saltaccepted

Northlight AVin review

Mirrors into costs

Guests

Confirmed164

Dietaries21

Seating plandraft

Client

Start free trial See a show day run end to end

Why EventProjects

Spreadsheets don't do show day. Put the plan, the money and the room in one place, so the person running the event and the person paying for it are looking at the same thing.

1,400+

Event professionals planning in EventProjects

18,000

Show days run without a spreadsheet

4.9 / 5

Average rating from working producers

Running orderEvery projectBudget management

Core feature 01

Build the day, minute by minute.

Anchor the times that can't move. Everything else re-flows around them, and every crew member's sheet moves with it.

08:00CrewCrew call & briefinganchored

09:00AVSet & soundcheck4 crew · 2 trucks

13:15BreakBuffer / contingency

14:00DoorsRegistration opens180 expected

Row library

Doorsscanners, capacity

Sessionspeakers, AV

Cateringcovers, dietaries

Crewcall times, kit

Logisticsdock, access

Core feature 02

Every event you're running, on one board.

Ten projects at three different stages, side by side — pitch, confirmed, wrapped. Open any one and it carries its own tasks, schedule, budget, vendors, guests and documents.

LiveNorthbank product launch12 Jun · 8 open tasks

ConfirmedLantern awards dinner3 Jul · 164 guests

PitchHarbour festival RFPdecision 20 May

WrappedQ1 sales offsite+$6,200 profit

This project uses

Tasks & timelineon

Running orderon

Budget & quoteson

Guest liston

Documents & RAMSon

Ticketingoff

Core feature 03

A budget that tells the truth.

Confirmed and estimated stay separate the whole way through. Accepted quotes mirror into costs, and the forecast carries the difference.

Costs

Venue hire · 2 days$12,000confirmed

Catering · 180 covers$9,800estimated

AV & rigging$6,400confirmed

Staffing · 9 crew$5,800confirmed

FORECAST PROFIT

$8,650

Billed$34,000

Committed$30,850

Estimated$3,150

Who's using it

Three kinds of user, three ways in.

EventProjects Home Projects Clients Vendors Updates

Good afternoon, Maya

Friday, August 7 · 4 projects · 4 personal to-dos · 4 overdue

Behind · 4

Jul 27Quarterly expensesYour own to-do

Jul 29Sign off BrightBeam patch listYour own to-do

Jul 30Book Lisbon site visit flightsYour own to-do

Today

All dayOff — long weekendYour diary — nobody else sees it

Projects

All+ New

4 projects across 3 clients

Live1 project

Spring launch partyProduct launch · Harbourfront PavilionLive

Quoting1 project

Q3 partner summitConference · TBC — hotel shortlistQuoting

Planning1 project

Team offsite — LisbonOffsite · LX FactoryPlanning

Clients

List

Every project, quote, doc and update rolls up to its client here.

ClientValueLast activity

B&Bloom & FieldLondon · 1 project$58,000Jan 8 · note

CMCityline MediaNew York · 1 live$110,000Jul 24 · call

NGNorthwind GroupSan Francisco · 2 live$76,000Yesterday · call

Vendors

Pinned · 1

Every supplier you work with, what they've quoted and how it went.

BABrightBeam AVRavi Menon · Oakland$5,550Jul 25 · note

FFFresh Fork CateringDee Kirk · San Francisco$9,800Jul 22 · call

GMGrand Meridian EventsColin Pham · Chicago$0Jul 24 · call

P&Petal & StemNora Vance · San Francisco$0Jul 20 · email

Updates

Everything posted across your projects, newest first.

MCWrite an update — your team and the client feed see it…Post

LPLeo ParkSpring launch party1h ago

@Maya Chen — seating plan is blocked until we get the access list from Northwind.

ASAna SilvaSpring launch partyfrom task · Stage backdrop artwork

Backdrop art v2 is up in Docs — needs an approval before Friday's print deadline.

People Reporting chart 4 people · 3 departments

Production 2Client & accounts 1Technical 1Logistics 0Departments

Production2 people

MCMaya ChenTop of the chart · 3 reportsProducerTeamAdmin

LPLeo ParkAnswers to Maya ChenProduction managerTeamEditor

Client & accounts1 person

ASAna SilvaAnswers to Maya ChenAccount leadTeamEditor

Technical1 person

JFJo FletcherAnswers to Maya ChenAV technicianFreelanceFreelancer

Who answers to who

Maya ChenProducerProduction

Leo ParkProduction managerProduction

Ana SilvaAccount leadClient & accounts

Jo FletcherAV technicianTechnical

Jo Fletcher answers to Maya Chen Leo Park

One workspace, every area

Your team, and everyone you work with

Rooms per project and per area keep the internal conversation off email and next to the work. The CRM remembers every client and vendor — what they booked, what they quoted, who to call.

Voices

What event people say about it.

Three of us used to keep three versions of the same schedule. Now there's one, and it's the one on the wall.

Maya OkonjoSenior producer · Lantern Live

I get my call time, my kit and my dock slot on my phone. That's the whole job, sorted.

Tomás VegaTechnical manager · freelance

I can see what's waiting on me in about four seconds. That never used to be true.

Daniel ReissHead of brand · Northbank

Pricing

Priced per organisation, not per person.

Unlimited team members on every plan. Clients and freelancers never pay a thing.

Core

Everything you need to run events

All features included
Unlimited team members
200MB storage per organisation

$35

per month

Start free trial

Studio

Everything in Core, plus

10GB storage per organisation
Branded organisation pages
Branded client portal pages

$75